Attendance / Withdrawals / Reinstatement
Students are expected to be punctual and attend all classes for which they are registered. For purposes of federal Title IV financial aid, CPTC does not require attendance. Any attendance requirements for specific courses will be clearly stated in the course syllabus. The U.S. Department of Education requires institutions to be able to demonstrate that federal aid recipients establish eligibility for federal aid by participating in academic related activities for all enrolled course work. Participation includes activities such as submitting assignments, taking exams/quizzes, interactive tutorials, or computer-assisted instruction. Students enrolled in online courses are expected to participate in the online class by completing assignments, contributing to online discussions, and initiating contact with a faculty member. Logging into the online class does not establish student enrollment and participation in the course. Students must establish enrollment and course participation each semester before financial aid funds are disbursed. Student attendance will be monitored for the first five (5) business days of each term. Unless otherwise specified in a program attendance procedure as required by the program accreditation/licensing agency, monitoring attendance beyond the fifth day is at the instructor’s discretion.
To receive a 100% refund, the student must officially withdraw from their course(s) within the first five business days of the term. Students who withdraw from a course after the end of the fifth business day of the term shall receive a grade of ‘W’ and shall receive no refund of tuition and fees.
Reinstatement
If a student is dropped from one or more courses due to nonpayment, the student must ensure that the full outstanding balance is covered through financial aid, a third-party payer, or self-payment before requesting reinstatement. The student must then submit the Reinstatement for Non-Payment electronic form. Requests for reinstatement due to nonpayment must be submitted within five business days of being dropped for non-payment. Students who request reinstatement after that point must submit the electronic Reinstatement Form, which requires approval from the instructor of the course for which reinstatement is being requested.
Submission of a reinstatement request does not guarantee reinstatement into the course(s).
No Show Status
Students are expected to attend all classes for which they are registered. Instructors will monitor attendance through the first five (5) business days of each academic term. Students who do not establish presence (attendance) in at least one class session will be reported as a No Show for the course and if applicable, tuition will be adjusted, and financial aid reduced accordingly.
Dual Enrollment
Dual enrollment students need to contact their high school counselor to withdraw from a course. The high school counselor will be expected to contact a Coastal Pines Technical College Dual Enrollment Advisor to process the withdrawal. Active high school students will not be withdrawn without confirmation from their high school counselor.
Official Withdrawal
Students, who are not a dual enrollment student, wishing to officially withdraw from an
individual course or withdraw from all courses may withdraw in several ways. They may withdraw by completing the Electronic Course Withdrawal Form or by emailing their instructor notifying them that they wish to withdraw from the course.
Students who would like to officially withdraw from all courses are strongly encouraged to consult with their Academic Advisor and the Financial Aid Office prior to withdrawing. Withdrawing from a course may have a negative effect on their academic standing, satisfactory academic progress status, financial aid awards, and student account balance. The student’s official withdraw date will be the date the student initiates the withdrawal.
Administrative Withdrawal
Students who fail to comply with the attendance requirements established by the program’s accreditation and/or licensing agency for specific programs or courses may be administratively withdrawn by the course instructor or program faculty member. The student's official withdrawal date will be recorded as the last date of class attendance or the last attempted assignment, whichever is most recent. The instructor or program faculty member will submit the Administrative Withdrawal electronic form.
Unofficial Withdrawal
Students who stop attending class but do not officially withdraw are considered to have unofficially withdrawn. Students who do not formally withdraw will receive a grade of F and could face financial aid repercussions in upcoming semesters. All unofficial withdrawals (F Grades) require a last date of activity to be recorded. If a student stops attending prior to the midpoint of the term, the last date of activity will be identified as the 50% point of the term. Students with documented attendance beyond the midpoint of the term will be assigned a later last date of activity. Unless otherwise specified in a program attendance procedure as required by the program accreditation/licensing agency, students will not be withdrawn by an instructor for attendance.
Last Date of Activity Guidelines
The purpose of the last date of activity is to appropriately assess the financial liability for students and limit the financial liability for the College as well as the academic consequences for the student. The last date of activity will be documented by the instructor through an “academically related activity.” An academically related activity is demonstrated through active participation (simply logging into an online class is not considered active participation). Academically related activities include, but are not limited to the following:
- Physically attending a class where there is an opportunity for direct interaction between the instructor and students,
- starting and/or attempting a current academic assignment,
- starting and/or attempting an exam, an interactive tutorial, or computer-assisted instruction,
- participating in an online discussion within a course,
- Initiating contact with a faculty member to ask a question about the academic subject studied in the course.